Before planning out tactics to implement new strategy in the company, you have to cover numerous key areas. It becomes a lot easier if there is a check list, as it saves time and enables organizations to efficiently complete the task. Guesswork and other unnecessary things can be easily picked out. In short, you have all of the basic information and guidelines that provides you the shortest yet most effective way to achieve the specific goals.
The organizations know the importance and value of corporate data, and therefore regularly backup this valuable asset. The data administrators are well familiar with tape storage systems, as they are the most durable, user-friendly and portable solutions.
SDLT, DDS, Travan, LTO ultrium are its leading formats.
Here is a check list that would guide data administrators to efficiently deploy this state-of-the-art system and intelligently handle the stringent demands.
This check list would help you to:
- Define strategies for performance enhancement.
- In addition, you can decide data files that must be backed up and leave behind the unneeded information. The overall operational efficiency would improve as the unwanted debates would be eliminated.
1. Have Complete Knowledge of the Lifecycle of Your Backup Tape System
There are other backup systems, but data administrators know that there is no match for tape technology. Your data is protected for longer time duration against outside tampering.
- Your sensitive data is more vulnerable when it is taken away from your office premises. Datasets should always be handed over to trusted employees, and take personal ID of the staff representing other organization.
- Moreover, there should be solid yet flexible strategy to manage the dataset when they are returned to you.
- Collect all media tapes in a secure environment and verify all receipts before adding them to the datasets.
- Place the tapes in an organized manner.
- Don’t forget to mention the return date on the list of media tapes.
2. Complete Knowledge of Your Expertise and Gather All Resources
- Best practice is to carefully monitor the employees’ access and apply restrictions.
- Smart approach is to make a list of the authority of each staff member and their role in data management. Make sure that they work within their limits.
- Flexible strategy is required to handle the personnel changes. Authorization of the staff members, that have left the organization or transferred, should be revoked.
- Authorize 2 staff members to handle disaster recovery. It would be better to assign duty to 2 other employees to manage operations in aftermath of data loss.
Sending the newly backed up tapes to data center and then retrieving information in event of disaster are two different things. Therefore, these processes should be well-managed so that you have accurate information of the data being backed up and retrieved. Let me make things simpler. Break up the data management system in to 2 cycles that would be inbound and outbound process. For efficient management and security of outbound operations, the following techniques can be very advantageous.
- Remove the tape cartridge from the drive when data backup process is completed. Carefully count the tapes and organize them before transporting them off-site.
- Update the list of the data tapes that have to be shifted offsite. In this way, you can easily tally them and efficiently handle massive datasets.
- Before handing over the tapes, again check them against the list. In addition, mark the containers so that they can be easily identified by the vendors and your staff members.
- It is recommended to complete this process in a secure well-organized environment. This is where the designated vendors would be taking care of all datasets.
3. Be Well-Prepared to Handle Errors
- Errors can occur when you are operating data backups. So it is necessary to plan a smart strategy that would quickly identify the problem and minimize the risk.
- Data management including in-bound & out-bound processes should be streamlined with automated technology.
- Bar-code reader can be used to tag the tapes, hence making media tracking easier.
4. Repeat the Test Recovery Processes
- Data stored on the servers and PCs can be tampered even if your IT managers have installed the best robust security system. it is essential that you backup the onsite servers periodically.
- Verify the data that has been recorded onto the tapes.
- So you will have a durable medium from where complete data can be reliably extracted.
- It is necessary that you should spend more time on planning and gather the best reliable resources. Your backup system would provide more value and complete peace of mind.